Athletic Equipment Services Manager–Washington and Lee University

Job Description:
Reporting to the Associate Director of Athletics, the Athletic Equipment Services Manager is responsible
for coordinating all aspects of the equipment room for the physical education and athletics department,
which includes 24 Division III intercollegiate sports. The Manager’s duties include, but are not limited to,
purchasing/fiscal control, ordering, inventory, disbursement, collection, laundry, and repair and
maintenance. The Manager will have working knowledge of issuing, fitting, cleaning and maintaining
athletic equipment as put forth by the Athletic Equipment Managers Association. The Athletic
Equipment Services Manager is expected to ensure compliance with NCAA rules, policies, and
procedures, as well as have strong organizational skills specifically related to electronic record keeping
and reports.
The Department of Physical Education and Athletics is committed to the development of an inclusive
environment and we strive to advance diverse perspectives and approaches in carrying out the mission
of Washington and Lee University.
Essential Functions:
 Manage the services and day to day operations of the athletics equipment rooms. Supervise
equipment room staff. Ensure the cleanliness and organization of equipment rooms and other
assigned areas.
 Manage the requisition of equipment for 24 athletic teams and physical education classes.
 Research and work with vendors to obtain competitive pricing for equipment and team apparel.
Coordinate and oversee the delivery and receiving of equipment for the athletics department
from vendors. Serve as department liaison to BSN Sports.
 Maintain an electronic database of equipment inventory for all 24 sports teams. Ensure that
adequate and appropriate inventory levels are maintained.
 Organize and oversee the distribution and collection of equipment before and after every sport
season. Oversee the storage, preservation, shipping, and reconditioning of all equipment at the
conclusion of each season.
 Ensure that equipment, uniforms, and supplies are prepared before home and away
competitions and practices. Provide proper and safe fitting of equipment for student‐athletes.
 Ensure that all athletic equipment complies with University, Conference, and NCAA regulations
and directives. Ensure that health and safety measures are implemented and maintained for
equipment and apparel.
 Coordinate billing with the business office for issued items that are not returned by student‐
athletes.
 Coordinate laundry services for intercollegiate athletic teams.
 Maintain athletics and physical education equipment and repair equipment as needed. Operate
equipment used in maintenance of uniforms and supplies including washers, dryers, sewing
machines.
 Coordinate lock distribution and locker assignments for the faculty/staff locker room.
 Work with the Director of Athletic Facilities to prepare and maintain competition and practice
facilities as needed.
 Assist at ODAC/NCAA competitions as needed.
 Partner with the Associate Athletics Director for Finance to maintain budgets for physical
education and athletic department equipment operations.
 Build connections and strong lines of communications with department members.
 Other duties as assigned.
Minimum Qualifications:
 Bachelor’s degree or an equivalent combination of education and experience.
 1–2 years of equipment experience.
 Experience in purchasing and inventory management.
 Possession of, or ability to obtain, a valid Athletic Equipment Manager certification issued by the
Athletic Equipment Managers Association.
 Ability to implement safe work practices, including OSHA standards for exposure control of
Bloodborne pathogens.
 Ability to exercise independent judgment and initiative and to manage multiple tasks and
deadlines.
 Strong organizational, communication, and strategic thinking skills.
 Strong interpersonal skills for developing working relationship with coaches, student‐athletes,
and sales representatives.
 Ability to use computers to manage inventory, records, and reports, and to use basic
applications.
 Must have and maintain a valid Virginia operator’s license and a good driving history.
Preferred Qualifications:
 Previous experience at the collegiate level, or directly related work experience.
 Demonstrated experience in fitting, repairing/maintaining, and purchasing athletic equipment.
 Knowledge of athletic fabric, differences, durability and care.
 Knowledge of the sporting goods industry and products.
 Knowledge of NCAA rules and regulations.
 Previous supervisory experience.
 Previous experience managing budgets.
Minimum Pay: $49,278 ‐ Pay commensurate with experience.
Work Schedule: Monday ‐ Friday, 8am ‐ 5pm ‐ occasional night and weekend hours required.
Application Instructions: Review of applications will begin immediately and continue until the position
is filled. Resume and cover letter are required. Upload both required documents to the Resume/CV
upload section of the application. You will be asked to provide names and contact information for three
professional references.
Application instructions for external applicants are located on the jobs.wlu.edu website.
Physical Requirements:
 Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with
whole hand or arm as in handling.
 Grasping: Applying pressure to an object with the fingers and palm.
 Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or
fingers.
 Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving
from one work site to another.
 Standing: Remaining upright on the feet, particularly for sustained periods of time.
 Pushing: Using upper extremities to press against something with steady force in order to thrust
forward, downward or outward.
 Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a
sustained motion.
 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from
position to position. This factor is important if it occurs to a considerable degree and requires
the substantial use of the upper extremities and back muscles.
Working Conditions:
 The worker is subject to both environmental conditions: Activities occur inside and outside.
 The worker is subject to extreme cold: Temperatures typically below 32 degrees for periods of
more than one hour. Consideration should be given to the effect of other environmental
conditions such as wind and humidity.
 The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to
be heard above the ambient noise level.
 The worker is subject to vibration: Exposure to oscillating movements of the extremities or
whole body.
 The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to
moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high
places, exposure to high heat or exposure to chemicals.
 The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.
Types of Work: Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of
force frequently, and/or up to 20 pounds of force constantly to move objects.
Position Type:
Exempt, Full Time, Benefit Eligibl