Equipment Manager–Gonzaga University

Posting Details

First Section

Who We AreAt Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

Our competitive benefit packages are part of Gonzaga’s commitment to care for the whole person. Packages include medical, dental, vision, life insurance, disability insurance, flexible spending accounts, retirement, tuition benefits, and other University-provided benefits.

We also provide numerous resources which help bring balance to the complexities of work and personal life through our work/life and wellness programs.
Position TitleEquipment Manager
Posting NumberS1892P
DepartmentAthletics Finance Operations
Work Schedule
Employment StatusRegular
Temporary or Fixed-Term Assignment End Date
Hours per Week40
Months per Year12
Job PurposeThis position is responsible for the management and oversight of all equipment operations for within the athletics department in accordance with NCAA, WCC, and Gonzaga rules, regulations, policies and procedures. The duties of the position include, but are not limited to: forecasting of equipment needs, the procurement, allocation and maintenance of equipment and apparel, budget compliance and business office interaction; maintain the inventory and accountability of all athletic equipment; oversee daily laundry services; organization and upkeep of equipment room; assist with organization and upkeep of locker rooms; hire and training of all student staff.

Essential Functions

Essential Function Category TitleEquipment Room Operations
% of time for section40
Function DetailsOversee all day-to-day operations of the equipment unit including but not limited to:Familiarity with all types of equipment utilized by a major athletic program and recommendations on comparative quality itemsEstablish the specifications for equipment required by coachesEvaluate quotes as they relate to cost and quality as well as service and delivery schedulesCommunicate and assist coaches in developing their requests for equipment and initiate all orders as they pertain to teams’ athletic suppliesArrange for the security of equipment room during business and non-business hoursDaily management of the equipment inventory system Helmet Tracker for all sports, monitoring equipment issuance of all equipment to student-athletes and staffOrganize and supervise laundry services and sanitation systems for all sports as well as visiting team when requested.Develop expertise with all safety equipment and stay current on all safety trends as they relate to athletic equipmentOrganize and manage all team and individual awards orders, maintaining accurate records of all activity.Replace and/or mend all clothing when worn or tornPrepare each athlete and coach with proper equipment and apparel needs for each practice and competition.Communicate with coaches to know which student-athletes are participating in competitions, for both home and away contests.
Essential Function Category TitleAdministrative Duties
% of time for section40
Function DetailsPrimary liaison with NIKE/BSN representatives, responsible for ordering and relationship management.Responsible for the purchase of athletic equipment for all teams; including, forecasting, ordering equipment and supplies, and follow-up with vendors and sales representatives on delivery dates, order changes, returns, and other issues that pertain to a particular order.Responsible for the organization and upkeep of equipment and locker rooms; including, keeping equipment and locker rooms neat and orderly, and securing uniforms and other equipment at all times.Serve as accounts payable for department as it pertains to Athletic Equipment purchases.In conjunction with the business office, monitor the actual purchase price of equipment as compared to the sport’s budget; and communicate with coaches when concerns arise with budget limitations.Check-in equipment delivered to the equipment room, including, verifying contents of packages, signing and turning in packing slip(s) to Staff Accountant, and keep a daily log of all equipment received.Responsible for managing the departments equipment inventory and management software Helmet Tracker, keeping accurate inventory records; including, input of new equipment information, as well as maintaining athletes, coaches and staff member’s sizes for equipment.Keep athletes, coaches, and staff members informed of policies regarding issuing equipment; Ensure all athletes are in compliance and eligible to receive equipment before issuing gearOversee and ensure the proper storage of all athletic equipment and uniforms.Protect life expectancy of all equipment by ensuring manufacturer guidelines are being followed including communicating with athletes and coaches on the quality and life expectancy of equipment.Return faulty equipment and/or clothing to vendor when necessary; track to ensure replacements or credits are received.Performs other duties as assigned in support of Gonzaga’s mission.
Essential Function Category TitleSupervison
% of time for section15
Function DetailsSupervise student employees and student managers; including hiring, training, scheduling, and evaluating those who perform specified duties in the equipment room and provide assistance during team practices and competitions.Oversee student managers on a daily basis to ensure they are performing duties in a satisfying manner.Make sure student managers follow all policies and procedures set forth by the equipment room, coaches, and athletic department.
Essential Function Category TitleNCAA Compliance
% of time for section5
Function DetailsEmployees of Gonzaga University’s Athletic Department must comply with all NCAA rules and regulations and acknowledge this compliance as part of an evaluation process.

Other Functions

Other FunctionsPerforms other duties as assigned in support of Gonzaga’s mission.
Assists other members of the Athletic department during peak periods and with special workload projects

Incumbent may represent the department on University-wide committees or projects as assigned and approved by the supervisor.

University Competencies

University Work ValuesPromoting Excellence in Academic Endeavors and Professional Practice

• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership

• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity

• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness

• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology

• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability

• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

Qualifications/Knowledge Required/Years Experience Required

Degree RequiredBachelor’s Degree
Certifications and/or Licensures requiredValid driver’s license and good driving record.
Knowledge RequiredEarly career, knowledge may be from education and/or some experience
Years Experience Required1-2.99 years
Minimum QualificationsBachelor’s degree; any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.Valid driver’s license and good driving record.Two years professional experience working in a collegiate athletic department or related fieldExperience working within an Athletics Equipment Operations unitExcellent verbal and written communication skills.Willingness to work as an integral part of a team.Energetic and motivated self-starter with strong organizational skillsWork experience that demonstrates ability to manage multiple tasks and perform sound decision-makingWork experience that demonstrates successful fiscal planning/processing
Desired QualificationsCertification by the Athletic Equipment Managers AssociationPrior use of Helmet Tracker or other inventory tracking solutionsWork experience in higher educationWork experience in an intercollegiate athletic departmentDemonstrated successful supervisory experience
Physical / Environmental QualificationsWork is discharged in an equipment room environment as well as occasional indoor and outdoor practice/competition sites.The administrative portion of this position (60%) is essentially a sedentary job.May involve extensive wrist and hand movements related to computer keyboarding and/or typing work.The remaining 40% of the position involves time standing, stooping, kneeling, bending, crouching, reaching lifting (max of 50lbs) walking, carrying and other movements related equipment operations functions.Ability to be mobile campus wide for appropriate business needs.

Posting Detail Information

Open Date11/09/2022
Close Date
Open Until FilledYes
Application Review Begins On11/14/2022
Special Instructions to Applicants
EEO StatementGonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery StatementJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree?
    • Yes
    • No
  2. * Do you have two years of professional experience working in a collegiate athletic department or a related field?
    • Yes
    • No
  3. * Please describe why you believe it is important to embrace diversity and support inclusion efforts in this role.(Open Ended Question)

Applicant Documents

Required Documents

  1. Resume
  2. Cover Letter

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