Graduate Assistant Equipment Manager–Hobart William Smith Colleges


Geneva, NY

Open Date

May 19, 2022


This is a coordinator position supporting the Hobart and William Smith Athletic Departments including the 23 intercollegiate sports as well as the addition of 12 sports over the next six years. The duties of the Graduate Assistant Equipment Manager center on equipment issues, inventory management, equipment maintenance, budget planning, laundry service, game day support, shipping/receiving and facility upkeep.  The Graduate Assistant Equipment Manager will also train and supervise student workers who support the operations of multiple equipment rooms.


Issue and return of equipment:

  • Provide all athletes with appropriate playing apparel and proper fitting protective equipment.
  • Implement an appropriate check out system for each sport.
  • Ensure all items are returned after each contest, as well as at the conclusion of each sport season.
  • Keep accurate records of lost or missing equipment, uniforms and apparel.

Inventory Management:

  • Follow the established department protocols to manage an accurate inventory system.
  • Use designated forms and processes to record any missing items and keep inventory up-to-date.
  • Complete post-season inventories for each sport using proper inventory control data.
  • Assist in the transport of daily deliveries to designated equipment room, facility or office location.

Budget Planning:

  • Work with coaches to adhere to the equipment budget for each sport.
  • Prepare a list of equipment needs to review with each head coach upon completion of the season.
  • Plan equipment and apparel orders for upcoming season based on on-hand inventory and projected need.
  • Act as a liaison between vendors and coaches to facilitate and adhere to the established ordering process.
  • Work together with coaches and vendors to design uniforms, warm-up gear and practice apparel.

Laundry Service:

  • Ensure that all practice gear is washed and returned to each individual locker in a timely manner.
  • Ensure that all travel gear and uniforms are washed and cared for in an appropriate manner and represent HWS with pride.
  • Demonstrate an extensive knowledge of laundry chemicals and their use on different types of stains.
  • Monitor the maintenance needs of the laundry room machinery and schedule repairs as needed.

Facility Responsibilities:

  • Be security conscious, especially regarding equipment, laundry, office and team room areas.
  • Maintain the equipment and laundry rooms in a neat, clean and well-organized manner.
  • Work directly with coaches regarding any team room concerns or cleanliness issues.
  • Report any facility concerns or maintenance needs in a timely fashion.

Game Day Operations:

  • Coordinate team uniform and warmup needs for home and away contests.
  • Communicate with event management staff regarding any equipment related needs for each event.
  • Meet and communicate with coaches, officials and visiting team representatives.
  • Escort visiting teams and officials to designated locker rooms and assist them as needed.

Staff Supervision:

  • Train and supervise student worker staff.
  • Assign, instruct and review the work of student workers.
  • Schedule student workers as deemed appropriate based on practice and game schedules.

Staff and Campus Relations:

  • Foster a positive working relationship with department staff members.
  • Exhibit supportive and cooperative behavior to assist each sport program in pursuing their goals.
  • Demonstrate a sincere interest in the personal, academic and athletic progress of student-athletes.
  • Serve as a positive role model for all student-athletes.


A bachelor’s degree is required. Athletic Equipment Manager’s Association (AEMA) certification is preferred. Candidates should exhibit strong leadership skills and the ability to work effectively in a team environment. Candidates must be detail oriented and demonstrate excellent organizational and time-management skills. Fundamental knowledge of NCAA rules and regulations is desired. Must be able to lift 50 lbs. Strong technical skills and working knowledge of Microsoft Office programs is necessary. Must be highly reliable, flexible and adaptable. A valid Driver’s License and the ability to pass the campus driving test is required. The ability to work evenings and weekends is required.

Terms of Employment

  • Must maintain a cumulative GPA of a 2.75.
  • Employment begins August 1, 2022 and ends May 31, 2023

All graduate assistants must be accepted into the Master’s of Arts in Higher Education Leadership at Hobart and William Smith Colleges as part time students.  Maintaining good academic standing, contributing in the classroom setting, managing their time effectively and balancing their schoolwork along with their GA duties is a priority for all parties.  Here is the link:

Application Instructions

Review of applications will begin immediately and continue until the position is filled. Interested applicants are encouraged to submit a cover letter, resume and the names with contact information of at least three (3) professional references to our application service, Interfolio using the link on the right of the page.  Background and MVR check required.

If you have a question or need help on uploading your application materials, please contact Interfolio’s support team at [email protected] or call 1-877-997-8807 between the hours of 9:00 a.m. through 6 p.m., EST, Monday through Friday.

EOE​institution logo

Application Process

This institution is using Interfolio’s Faculty Search to conduct this search. Applicants to this position receive a free Dossier account and can send all application materials, including confidential letters of recommendation, free of charge.Apply NowPowered byOpens in new window

Equal Employment Opportunity Statement

Hobart and William Smith Colleges are committed to providing a non-discriminatory and harassment-free educational, living and working environment for all members of the HWS community, including students, faculty, staff, volunteers, and visitors. HWS prohibits discrimination and harassment in their programs and activities on the basis of age, color, disability, domestic violence victim status, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected under the law. Discrimination on the basis of sex includes sexual harassment, sexual violence, sexual assault, and other forms of sexual misconduct including stalking and intimate partner violence, and gender-based harassment that does not involve conduct of a sexual nature.

Latest posts

View All
  • Graduate Assistant Equipment Operations- Lamar University
    July 6, 2022

    Lamar Athletics is seeking qualified applicants for the position of Graduate Assistant Equipment Operations. This position will be the point of contact for Olympic Sports here at Lamar with some football responsibilities as well. The candidate will be awarded a full scholarship.  The scholarship will cover tuition/fees and a $3,000 stipend per semester. You must apply […]

    Read more
  • Head Equipment Manager–University of Maryland(Xfinity Center)
    June 30, 2022

    Position Number: 112903 Title: Manager Functional Title: Head Equipment Manager, Xfinity Center Category Status: 33-Exempt Regular Applicant Search Category: Staff University Authorized FTE: 1.000 Unit: PRES-ICA-Operations Campus/College Information: Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the […]

    Read more
  • Equipment Manager–Case Western Reserve University
    June 29, 2022

    Title: Equipment ManagerDepartment: Physical Education and AthleticsSchool: University General, Division of Student AffairsLocation: North Residential Village House 7 and the Veale Athletic CenterSupervisor Name and Title: Joel Eckert, Associate Athletics Director, Facilities and OperationsPOSITION OBJECTIVEThe equipment manager will manage all aspects of athletics equipment, uniforms and other relatedsupplies including maintenance, inventory, and care. This position […]

    Read more

Leave a Reply

Your email address will not be published. Required fields are marked *