May 20: Hart District Governing Board Regular (Virtual) Meeting

SCV News

May 19, 2020 T

he regular (virtual) meeting of the William S. Hart Union High School District’s Governing Board
will take place Wednesday, May 20, at 7:00 p.m.

The meeting can be viewed on YouTube at https://youtu.be/SydwyVrGmlk.

Please include the agenda item in your correspondence and limit your comments to a maximum of two minutes when read aloud. No action will be taken on any item not appearing on the agenda. The meeting will include a Public Hearing for item IX-D Approving an Increase in Statutory School Fees for New Construction.

The full agenda can be found below:
I. Call to Order (5:30 p.m.)
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items
Quick Summary / Abstract:
If you wish to make a public comment on a Closed Session item, you may submit written comments by email to ddunn@hartdistrict.org no later than 5:00 p.m., May 6. Please include the agenda item and meeting date in your correspondence. Please limit your comments to a maximum of two minutes when read aloud. No action will be taken on any item not appearing on the agenda.
II.B. First Closed Session Items
II.B.1. Rejection of Claim No. 19/20-11L (per Government Code Section 54956.9)
Quick Summary / Abstract:
Action to be taken on Claim No. 19/20-11L. Documentation is confidential and maintained in District files.
II.B.2. Rejection of Claim No. 19/20-13L (per Government Code Section 54956.9)
Quick Summary / Abstract:
Acton to be taken on Claim No. 19/20-13L. Documentation is confidential and maintained in District files.
II.B.3. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)
Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.4. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)
Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)
Quick Summary / Abstract:
Negotiations with California School Employees Association.
III. Public Session (7:00 p.m.)
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes
Quick Summary / Abstract:
Minutes of the Regular Meeting of May 6, 2020, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of May 6, 2020.
Attachments:
Minutes – Regular Meeting – May 6, 2020
IV. Recognitions by Board
IV.A. Recognition of 2019/20 District Retirees
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The Board will recognize 2019/20 retirees and thank them for dedicated service to the students of the William S. Hart Union High School District.
Speaker:
Mike Kuhlman, Superintendent
Quick Summary / Abstract:
The Board will recognize Brooke Friedman for her service as 2019/20 Student Board Member.
Rationale:
Valencia High School senior Brooke Friedman has served the Hart School District and her fellow students as Student Board Member during the 2019/20 school year. This evening, Board members will have the opportunity to thank Miss Friedman for her involvement in the Governing Board process. Miss Friedman will receive a commendation plaque and her portrait, which was displayed in the hallway of the Administrative Center during her term of office.
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President John Minkus
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Hart High School
Speaker:
Kathy Hunter, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Hart High School Principal Jason d’Autremont will give an update on the school’s transition to Distance Learning.
Attachments:
HHS Board Report
VI. Special Items
VII. Public Comments
Quick Summary / Abstract:
To provide public comment, you may submit written comments by email to ddunn@hartdistrict.org no later than 5:00 p.m., May 20. Please include the agenda item and meeting date in your correspondence. Please limit your comments to a maximum of two minutes when read aloud. No action will be taken on any item not appearing on the agenda.
VIII. Discussion Items
VIII.A. Citizens’ Oversight Committee Report on 2018/19 Measure SA Expenditures
Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
The Measure SA Citizens’ Oversight Committee Annual Report for 2018/19 expenditures will be presented.
Rationale:
The Citizens’ Oversight Committee for Measure SA has reviewed the Proposition 39 General Obligation Bonds Performance Audit for the fiscal year ending June 30, 2019, and has prepared the required attached report for the public’s review.
Based on a review of the District’s financial records and the Performance Audit of the Measure SA bond proceeds, the Committee finds that the District has complied with the requirements of California Constitution Article XIIIA, Section 1(b)(3), and that District expenditures for the twelve-month period ending June 30, 2019, were consistent with Measure SA’s voter-approved provisions.

A committee member will be available to present the Committee’s report to the Governing Board.

Attachments:
Exec Rep MSA
VIII.B. Overview of California Governor’s May Budget Revise
Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Staff will provide an overview of California Governor’s May budget revise for 2020/21.
IX. Action Items
IX.A. Resolution No. 19/29 – 38 Recognizing May 17-23, 2020, as Classified School Employee Week
Speaker:
Kathy Hunter, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Governing Board Resolution No. 19/20 – 38 is being presented to recognize May 17-23, 2020, as Classified School Employee Week. The California State Legislature adopted the third full week of May each year as Classified School Employee Week by the passage of SB 1552 (Campbell) in 1986. The week will be celebrated by school districts and schools workers across the State in recognition of the many fine contributions classified employees make to the education community.
Recommended Motion:
Adopt Resolution No. 19/20 – 38 Recognizing May 17-23, 2020, as Classified School Employee Week.
Attachments:
Classified School Employee Week – May 17-23, 2020
IX.B. Meal Price Increase
Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Business Services is proposing a $0.25 price increase for the lunch meal effective for 2020/21 school year. The lunch price would increase to $3.50.
Rationale:
With the continued increase in food, labor and overall operational costs, it is necessary to increase the lunch meal price in order to maintain the fiscal solvency of the Cafeteria Fund. This increase will bring the Hart District to a level comparable to, however still lower than, other districts in the area.
Recommended Motion:
Approve the proposed meal price increase for lunch, effective July 1, 2020.
IX.C. Resolution No. 19/20-37 – Approving Delinquent Tax Financing Program 2019/20 through 2021/22
Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Resolution 19/20-37 to participate in the California Statewide Delinquent Tax Finance Authority program for the fiscal years ending June 30, 2020, 2021, and 2022 is presented for approval.
Rationale:
Staff recommends the District continue to participate in the California Statewide Delinquent Tax Finance Authority program, whereby the District sells its delinquent tax receivables for prior years to the Authority, at a purchase price at least equal to 110.0% of the receivable amount.
Resolution No. 19/20-37 authorizes the sale of delinquent tax receivables for the fiscal years ending June 30, 2020, 2021, and 2022, and allows the Chief Business Officer to execute a Purchase and Sale Agreement and to take the actions necessary for the sale.

Financial Impact:
Unrestricted General Fund (01.0) revenue in 2020/21 estimated at $30,000 (based on the prior year premiums). Attached is a summary of the District’s historical premiums received from 2002 to 2019.
Recommended Motion:
Approve Resolution No. 19/20-37 authorizing the assignment of delinquent tax receivables to the California Statewide Delinquent Tax Finance Authority for the fiscal years ending June 30, 2020, 2021, and 2022, and authorizing execution and delivery of related documents and actions.
Attachments:
Resolution No. 19/20-37
Tax Premium
IX.D. Public Hearing – Resolution No. 19/20-35 – Approving an Increase in Statutory School Fees Imposed on New Residential and Commercial / Industrial Construction Pursuant to Education Code Section 17620 and Government Code Section 65995
Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
A public hearing will be conducted to consider the adoption of Resolution No. 19/20-35, and adopt Resolution No. 19/20-35 approving an increase in Level 1 statutory school fees imposed on new residential and commercial/industrial construction pursuant to Education Code Section 17620 and Government Code Section 65995.
Rationale:
Every two years, the State Allocation Board (SAB) reviews and adjusts the statutory school facility fees (known as Level 1 Fees) that school districts may impose on new construction pursuant to Education Code Section 17620 and Government Code Section 65995. On January 20, 2020, the SAB increased Level 1 Fees from $3.79 to $4.08 per square foot of assessable space for new residential construction, and from $0.61 to $0.66 per square foot of chargeable covered and enclosed space for commercial/industrial construction.
The total Level 1 Fee is split between the Hart District and the respective elementary feeder districts pursuant to fee sharing agreements. Specifically, the District’s percentage share of the SAB-approved Level 1 Fee is a follows: Castaic Union – 35%, Newhall – 55%, Saugus Union – 55%, and Sulphur Springs Union – 50%.

To impose the maximum authorized Level 1 Fee, the District is required to prepare a Fee Justification Study that does the following: (1) identify the purpose of the statutory school facility fees, (2) identify the planned uses for the fees, (3) determine the reasonable relationship between the fee uses and the type of development on which the fee will be imposed, (4) determine the reasonable relationship between the school facility needs and the type of development on which the fee will be imposed, (5) determine the reasonable relationship between the fee amount and the cost of the school facility needs or the portion of the school facility needs attributable to the type of development on which the fee will be imposed.

Cooperative Strategies has prepared the attached Residential and Commercial/Industrial Development School Fee Justification Study (Fee Justification Study), which has been on file and available for public review at the District’s Administrative Center for ten (10) days prior to the public hearing. The notice of the public hearing time and place, including a general explanation of the matter, has been published twice in a regularly published newspaper within the District’s jurisdiction, with the first publication at least ten (10) days prior to the public hearing and the second not less than five (5) days from the first publication. If requested, the notice of the public hearing time and place has been provided to any person filing a written request with the District at least fourteen (14) days before the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 19/20-35 approving the Fee Justification Study and adopting a change in the statutory school facility fees. Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Staff believes the facts set forth in the Fee Justification Study reflect the average student generation rates, amount of future development, and cost of school facilities to accommodate the students generated from such construction. Based on the facility cost impacts to the District for residential and commercial/industrial construction, the District may collect the SAB-approved maximum statutory school fees for new construction at the proportionate shares set forth below.

Financial Impact:
Statutory school facility fees are accounted for in the Capital Facilities Fund (25.0). The proposed fee increase will be effective sixty (60) days after the Governing Board’s approval.
Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 New

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 Fees for commercial/industrial construction and new residential construction used exclusively for senior housing:
Recommended Motion:
Adopt Resolution No. 19/20-35 approving an increase in Level 1 statutory school fees imposed on new residential and commercial/industrial construction pursuant to Education Code Section 17620 and Government Code Section 65995.
Attachments:
CS Res-Com
Res 19-20-35
IX.E. Resolution No. 19/20-36 – Approving Fair Share School Impact Mitigation Payment Adjustment Analysis for Calendar Year 2020
Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Resolution No. 19/20-36 approving the Fair Share School Impact Mitigation Payment Adjustment Analysis for calendar year 2020 is presented for approval.
Rationale:
The District and several developers have entered into agreements establishing a methodology to mitigate impacts occurring from development of new residential units. These mitigation agreements require the District, in conjunction with the development community, to create a report to calculate the mitigation amount (“Fair Share”) to be paid by developers participating in a Fair Share Mitigation Agreement.
Fair Share amounts are reviewed and updated periodically or on an annual basis based upon the attached agreed upon methodology. Resolution No. 19/20-36 approves the current Fair Share School Impact Mitigation Payment Adjustment Analysis prepared by the District’s financial services consultant, Cooperative Strategies, for calendar year 2020. The District last updated the Fair Share amounts in May 2019.

The District has notified developers participating in Fair Share Mitigation Agreements of this proposed adjustment to the Fair Share amounts, and the public has been provided an opportunity to comment.
At the March 4, 2020, board meeting, HMC was approved for the Sierra Vista Junior High School Multi-Purpose Room and Kitchen Modernization Project. A broad scope of work and a budget have been set for this project. Staff and HMC agree that initial work needs to be done to determine a more accurate scope of work and a schematic level project budget prior to bringing HMC under contract for the main project.

To that end, HMC has submitted a proposal for programming and pre-design services (attached). This work would include interviews with District and school staff to determine the school’s needs and review of existing as-built plans. It would also include HMC working with their architectural and engineering staff to develop schematic diagrams based on interviews with school staff. Finally, this programming and pre-design phase would result in the cost estimator developing a pre-design cost estimate for the project. Staff and HMC believe that this initial work will help staff to better establish a baseline (scope of work and budget) to begin work on the project.

All of the interview work between the architect and staff could be done remotely (through video conferencing), so work could start immediately.

Financial Impact:
$86,800 plus reimbursable expenses from Community Facilities District (Fund 49).

Recommended Motion:
Approve the proposal for programming and pre-design services for the Sierra Vista Junior High School Multi-Purpose Room and Kitchen Modernization Project from HMC Architects.
Attachments:
HMC
IX.G. Change Order No. 1 – Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Bid Package No. HA1811A-01 – Golden Phoenix Electric)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Change Order No. 1 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Bid Package No. HA1811A-01 – Golden Phoenix Electric) is presented for approval.

Rationale:
Golden Phoenix Electric submitted a change order in the amount of $60,676.80 for the time and materials cost for replacing geogrid material under the new two-story classroom building. Lundgren Management believed that the cost submitted by Golden Phoenix Electric was excessive and developed an alternate cost for this work ($30,552.24). However, Golden Phoenix Electric did not accept the counter-offer.

Recently, Golden Phoenix Electric filed a claim with the District for this and other change orders that have been rejected by the District. On April 24, 2020, the District, through legal counsel, responded to the claim in writing. Regarding replacement of the geogrid material, the District acknowledged that Golden Phoenix Electric was entitled to receive additional compensation, but again informed Golden Phoenix Electric that $30,552.24 was appropriate amount of compensation. Under Public Contract Code section 9204, the District is required to pay Golden Phoenix Electric any undisputed portion of a claim. This change order will satisfy the District’s responsibility under the Public Contract Code.

Recommended Motion:
Approve agreement with CSM Consulting, Inc., for E-Rate consulting services as specified.
Attachments:
CSM E-Rate
X.D.5. Agreement for Football Helmet and Shoulder Pad Reconditioning (Riddell/All-American)
Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
The agreement with Riddell/All-American (Riddell) has been established to create a mutual partnership for the reconditioning of football helmets and shoulder pads for the seven high schools in the William S. Hart Union High School District.
Rationale:
Education Code 17578 mandates that the District shall provide for the annual cleaning, sterilizing, and necessary repair of football equipment. Football helmets worn by participants in high school interscholastic football must be certified for use by the National Operating Committee on Standards for Athletic Equipment (NOCSAE), or any other recognized certifying agency in the field.
The term of the agreement is for the 2020/21 school year. The following schools will be included in the agreement: Canyon High School, Castaic High School, Golden Valley High School, Hart High School, Saugus High School, Valencia High School, and West Ranch High School.

Financial Impact:
Annual cost not to exceed $70,000 to be paid from the General Fund (01.0).
Recommended Motion:
Approve agreement with Riddell/All-American for reconditioning of football helmets and shoulder pads.
Attachments:
Riddell Sports 2020-21
X.D.6. Award of Scholarship
Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Authorization is requested for a scholarship award for the 2019/20 school year.
Rationale:
The information listed on the attachment regarding a scholarship award recipient is submitted to the Board for approval.
Recommended Motion:
Following verification of registration/receipt of grades, authorize payment of award to the student listed in the amount indicated.

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