Convention Exhibitors Application Convention Exhibitors Application (Linked) Step 1 of 4 25% Exhibit Space RequestToday’s Date: 12/09/2023 There is a $50 check service charge. Select Booth Tier…Standard LocationPremium LocationNumber of Booths RequestedWe prefer to be next to or across from… We prefer NOT to be next to or across from… Brief description of products or services to be displayed(Required)Booth Price Price: Current Total SponsorshipSelect Sponsorship Level…Presenting SponsorshipHost sponsorLanyard Sponsor – SOLD OUTRegistration Gift SponsorWorkshop SponsorDigital Sponsor/Friend of AEMASponsorship Price Price: Select Add-on Sponsorship…Additional Sponsorship Price Price: Logo FilesProvide vectorized color and B/W logo to AEMA. Drop files here or Select files Max. file size: 100 MB. Website Link for use on AMEA Website Contact InformationCompany Name(Required) Mailing Address(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country CountryAfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Contact Name(Required) First Last **Note: The person entered as the contact will receive the invite to the OneView platform for exhibit needs at convention.**Contact Phone Number(Required)Contact Email Address(Required) Name badge(s) neededPlease enter the names of possible representatives from your firm so badges can be ready for you at RegistrationFirst NameLast NameT-Shirt Size Add Remove Contract & Terms AgreementAEMA Exhibitor’s Information, Rules, Regulation, and Services Please read carefully to avoid misunderstandings Exhibit Management: The words “Exhibit Management” as used herein refer to the Athletic Equipment Managers Association. The exhibitor agrees that all conditions, rules, and regulations of Exhibit Management shall have the full power to interpret, amend, and enforce all rules and regulations in the best interests of the show. Contract: This application, properly executed by Exhibitor, shall upon written acceptance and notification of space assigned by Exhibit Management constitute a valid contract. Purpose of Exhibition: To advance, encourage and improve the Equipment Managing profession generally and to introduce Equipment Managers and inform them of new products and services. AEMA reserves the right to determine, in its sole discretion, whether Exhibitor’s materials relate to the purpose of the exhibition. Assignment of Space: Initial assignment of space will be started February 1 of each year. Assignment of space to those making application after February 1 will be made in the order of the date of receipt and application and payment. Assignment of space is final and shall constitute as acceptance of Exhibitors offer to occupy space. If two or more companies want assignments near each other, APPLICATION and PAYMENT must be provided together by February 1 each year. MOVING OR REMOVING ANOTHER EXHIBITOR’S BOOTH ASSIGNMENT IS STRICTLY PROHIBITED. Subletting Space: Exhibitor agrees not to assign, sublet, or apportion the whole, or any part of, the space allowed without the knowledge and written consent of the Exhibit Management. Space Rental: Booths (10’ deep x 10’ wide) include drapery equipment, a standard booth header sign showing the Exhibitor’s company name, and registration for Exhibitor personnel. ***TABLES, CHAIRS, AND CARPET ARE NOT INCLUDED. *** Arrangement of Exhibits: The Exhibitor agrees to arrange exhibits so as not to obstruct the general view, nor hide other exhibits. No part of an exhibit should extend beyond the top back line of the booth. Safety Precautions: Exhibitor agrees to take necessary measures to safeguard visitors from any hazards associated with its exhibit. Exhibitor assumes all responsibility for compliance with local, city, and state ordinances and regulations covering fire, safety, and health. Payment and Cancellation: No space assignment will be made prior to payment of the space rental fee. The space contact agreement may be cancelled by the exhibitor by written notice to the address set forth in the contract by March 1. A refund of the booth fee will be made in the event of cancellations minus the processing fees or can be rolled over to forwarding year. After March 1, there will be no refunds for cancellations. Exhibit management shall have the right to use said space to suit its own convenience, including to rent the space to another exhibitor, without any rebate or allowance to the defaulting exhibitor except as provided above. Occupancy of Exhibit Hall: Exhibit Management may terminate this contract in the event the Exhibit Hall is destroyed or damaged, or if the exhibition fails to take place as scheduled, is interrupted, discontinued, or access is prevented due to any of the following causes: strike, lockout, injunction, emergency, act of God, act of War, or any other cause beyond the control of Exhibit Management. In such event, Exhibitor agrees to waive all damages and claims for damages and agrees that sole liability of Exhibit Management shall be to refund to Exhibitor all payments made for exhibit space, less a proportionate share of all expenses incurred and committed by Exhibit Management. Installation and Dismantling: Exhibitor agrees to install all exhibits by opening of the exhibits. Exhibitor agrees not to dismantle any exhibit or exhibit booth nor to do anything before the final closing hour of the exhibition. Under no circumstances will the delivery or removal of any portion of an exhibit be permitted during the exhibition without written permission from Exhibit Management. Insurance and Liability: Exhibit Management will use reasonable care to protect Exhibitor against losses. However, Exhibit Management will not be liable for damage to or loss to property of, or injury to, the Exhibitor, its agents, or employees, through theft, damage by fire, accident, or other causes. The exhibitor should insure its property against such loss. Exhibitor agrees to make no claim against and to protect, indemnify, and hold harmless Exhibit Management and Exhibit Hall against loss, theft, or damage to Exhibitor’s property or for any injury resulting from Exhibitor’s act or failure to act. Exhibitor agrees to indemnify Exhibit Management and hold it harmless. Vendor Terms of Agreement Pricing and Content Information While the athletic equipment managers association (AEMA) strives to provide accurate pricing information, pricing or typographical errors may occur. In the event that an item is listed on the vendor contract is listed at an incorrect price due to an error in pricing, the AEMA shall have the right, at our sole discretion, to refuse or cancel any orders placed for that item. In the event that an item is mispriced, AEMA may, at our discretion, either contact you for instructions or cancel your order and notify you of such cancellation. Disclaimer THIS SITE IS PROVIDED BY AEMA ON AN “AS IS” AND “AS AVAILABLE” BASIS. THE AEMA MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, AS TO THE OPERATION OF THE SITE OR THE INFORMATION, CONTENT, MATERIALS, OR PRODUCTS INCLUDED ON THIS SITE. TO THE FULL EXTENT PERMISSIBLE BY APPLICABLE LAW, AEMA DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. WITHOUT LIMITING THE FOREGOING, AEMA DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, FOR ANY PRICING OFFERED ON THIS SITE. YOU ACKNOWLEDGE, BY YOUR USE OF THE AEMA WEB SITE, THAT YOUR USE OF THE SITE IS AT YOUR SOLE RISK. THIS DISCLAIMER CONSTITUTES AN ESSENTIAL PART OF THIS AGREEMENT. SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THE FOREGOING LIMITATIONS MAY NOT APPLY TO YOU. Limitation of Liability UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL OR EQUITABLE THEORY, WHETHER IN TORT, CONTRACT, STRICT LIABILITY OR OTHERWISE, SHALL AEMA OR ANY OF ITS AFFILIATES, EMPLOYEES, DIRECTORS, OFFICERS, AGENTS, VENDORS OR SUPPLIERS BE LIABLE TO YOU OR TO ANY OTHER PERSON FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL LOSSES OR DAMAGES OF ANY NATURE ARISING OUT OF OR IN CONNECTION WITH THE USE OF OR INABILITY TO USE THE AEMA WEB SITE, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS, LOSS OF GOODWILL, LOSS OF DATA, WORK STOPPAGE, ACCURACY OF RESULTS, OR COMPUTER FAILURE OR MALFUNCTION, EVEN IF AN AUTHORIZED REPRESENTATIVE OF AEMA HAS BEEN ADVISED OF OR SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL AEMA BE LIABLE FOR ANY DAMAGES IN EXCESS OF THE FEES PAID BY YOU IN CONNECTION WITH YOUR USE OF THE SITE DURING THE SIX MONTH PERIOD PRECEDING THE DATE ON WHICH THE CLAIM AROSE. APPLICABLE LAW MAY NOT ALLOW THE LIMITATION OF LIABILITY SET FORTH ABOVE, SO THIS LIMITATION OF LIABILITY MAY NOT APPLY TO YOU. IF ANY PART OF THIS LIMITATION ON LIABILITY IS FOUND TO BE INVALID OR UNENFORCEABLE FOR ANY REASON, THEN THE AGGREGATE LIABILITY OF AEMA UNDER SUCH CIRCUMSTANCES FOR LIABILITIES THAT OTHERWISE WOULD HAVE BEEN LIMITED SHALL NOT EXCEED ONE HUNDRED DOLLARS ($100). This is the complete AEMA policy as of October 3, 2014. AEMA reserves the right to modify this policy without notification. Consent(Required) I agree to the above contract terms and agreement. Billing InformationPayment Options(Required) Credit Card Check Check Processing FeeCheck Processing Fee Price: Subtotal By submitting this form, you confirm that a check will be made out to AEMA for the total amount due. Please mail checks to: Kelly Jones-AEMA Treasurer 388 Leedy Road Gettysburg PA 17325 United StatesTotal Credit CardCard Details Cardholder Name NameThis field is for validation purposes and should be left unchanged.