Sports Equipment Supervisor (Baseball/Softball/Wrestling/Gymnastics/Assist Football)—Northern Illinois University

Position Information

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Working Position Title Sports Equipment Supervisor (39183)
Classification Title Sports Facilities Manager
Position Number 00039183
Open Date 01/09/2024
Close Date 01/19/2024
Priority Review Date
Employee Class Staff
Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular
FLSA Exempt
Job code 3685
Union Representation Union
Union Code AFC – AFSCME C, Local #1890
Unit/Department Intercollegiate Athletics
College/Unit Intercollegiate Athletics
Division Div Intercollegiate Athletics
Location CC 204
Link to Department Website or Custom Search Page

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Northern Illinois University (NIU) is accepting applications for the position of Manager of Sports Facilities. This is a full-time, 12-month position with benefits. Under the general supervision of the Associate Athletic Director/Brand and Equipment Management, this position is responsible for assisting in the management and administration of all phases of the Huskie Stadium equipment operations.

The mission of NIU Athletics is to enhance the University, community and region through service and engagement while developing champions in the classroom, in competition and in life. With long standing traditions and core values centered on family, NIU Athletics is home to 17 NCAA Division I sport programs. Northern Illinois University, chartered in 1895, is a comprehensive teaching and research institution with over 15,000 currently enrolled students and houses seven (7) degree-granting colleges—Business, Education, Engineering and Engineering Technology, Health and Human Sciences, Law, Liberal Arts and Sciences, and Visual and Performing Arts. Centrally located in DeKalb, Northern Illinois University is 30 miles west of Aurora, 65 miles west of Chicago, 36 miles west of Naperville, and 45 miles southeast of Rockford.

Position Summary
Under the direction of the Associate AD for Brand and Equipment Management, this position assists with Huskie Stadium Equipment Operation for assigned sports. This position requires extensive evening and weekend work; independent decision-making in many areas including purchase of sports equipment for safety features; acceptance of responsibility for day-to-day problem solving; management ability to maintain good rapport with athletic administrators and coaches.
Essential Duties and Responsibilities
Policies and Procedures
    • Assist with Huskie Stadium equipment oversight for assigned sports and its alignment with university and department policies and procedures and Athletics Strategic Plan.
    • Maintain and enforce strict equipment safety standards for assigned sports, in accordance with NCAA Standards.
    • Oversight of preparation and set-up for opposing teams;
    • Work with assigned sports on university and athletic department ordering policies and provides training to all parties on Adidas apparel contract;
    • Communicate with student athletes on their needs making sure these needs align with head coaches vision and goals for equipment management.
Scheduling and Maintenance
  • Supervise Graduate Assistant and/or student managers, including scheduling coverage for practices, home events, away events, and laundry.
  • Direct and manage laundering, cleaning, and repairing of equipment.
  • Oversee the process of inventorying apparel and equipment for good ordering practices.
  • Train and oversee student managers in processes for setting up and tearing down practices and games.
  • Oversee daily issue, maintenance and retrieval of equipment including preparation and delivery of practice and competition gear.
  • Direct the process of packing for away events.
  • Maintain strictest safety standards and proper fitting requirements for assigned sports athletic equipment, making minor repairs as needed or providing replacements.
  • Maintain strictest safety standards in disinfecting/cleaning equipment that cannot be laundered, as well as handling of medical issues (ie: blood, infectious diseases such as staph or ringworm) in laundry.
Budget Oversight
  • Responsible for working with Athletic Business Office and assigned sports on proper budgeting of athletic equipment and timely payment of invoices.
Equipment Orders
  • Order equipment and apparel for assigned sports and manages distribution of received orders.
  • Create and grow relationships with new and existing vendors.
Department Support
  • Responsible for detailed record keeping for all placed orders using Microsoft Office.
  • When practical under the circumstances, intercollegiate athletic staff is encouraged to attend athletic events to promote audience participation and support for NIU team efforts.
  • If requested by supervisor, cash handling responsibilities — $5,000 to $25,000 annually.
  • Assist with departmental needs as requested.
  • Attend departmental meetings as required.
Minimum Required Qualifications (Civil Service)
1. A. Bachelor’s degree in Campus Recreation or Athletics, Sports Management, Business Administration, or a closely related field.
B. Three years of responsible experience in the maintenance and operation of sports facilities (such as intercollegiate, recreational, or intramural facilities), two of which were in a supervisory capacity.

2. One year of experience in the management of sports facilities, in addition to the training/experience required in #1.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)
  1. Knowledge of operation procedures of recreational facilities or comparable facilities.
  2. Knowledge and background of recreation and fitness programs.
  3. Knowledge and experience in planning, prioritizing, and organizing a complex workload.
  4. Knowledge of equipment standards and inventory records process.
  5. Knowledge of NCAA, conference and institutional rules and regulations.
  6. Skills in leadership and management.
  7. Skills in budget development, facility management, personnel, training, and program development.
  8. Ability to train, assign, supervise, and evaluate the work of others.
  9. Ability to effectively communicate through oral, written, and electronic forms.
  10. Ability to identify problems, evaluate alternatives, and implement effective solutions.
  11. Ability to establish and maintain a good rapport with university faculty, staff, students, and the general public.
Specialty Factors (Civil Service)
Preferred Qualifications (Civil Service)
  • AEMA Certification, or be eligible to apply for AEMA certification
  • Two year’s sports equipment management experience, preferably with a DI institution
  • Extensive experience in/with laundering athletic clothing that has blood on it and reducing/eliminating/treating common locker room/athletic setting bacteria/infections (i.e. MRSA, Staphylococcus, etc.) in accordance with NOCSAE and OSHA standards as well as routine cleaning clothing that has been stained (i.e. grass, red clay, paint, etc.)
  • Minimum one year experience in preparing equipment needs for practice and competition
  • Minimum one year experience in fitting and maintaining protective football equipment.

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